Individuals may propose a session, but we strongly recommend a team of several moderators for each session. At least one moderator on the team must be a member of TESOL or IATEFL, an affiliate association, or another English language association. Sessions may be on any topic in ESL/EFL (not necessarily about technology) and are free and open to all interested parties. We especially encourage proposals for hands-on workshop sessions involving materials development (whether online or in-person) or the exploration of web-based tools or software. To view descriptions of earlier sessions, including last year's, please see EVO Previous Sessions.
Co-moderation with several other people is strongly recommended. Session leaders (moderators) need not have previous experience in online teaching. Moderators and co-moderators of accepted proposals engage in hands-on professional development in online discussion management, the use of live virtual video/audio conferencing, and the design of modules for teaching in an online learning management system (LMS) Oct. 6 - Nov. 10.
EVO sessions may be sponsored by a TESOL Interest Section or affiliate, an IATEFL Special Interest Group, or other groups or affiliates. Sponsors provide no financial support. If you do not have a sponsor, the Coordination Team can help you find one or more. For further information, please read: What is EVO and the Mission of EVO.
Procedure
The EVO proposal process involves several phases. During each phase, the proposal undergoes continuous improvement, enabling it to advance to the next stage of the process.
Phase 1: Lead moderators collaborate with co-moderators on the proposal. To get accepted for the next stage of the process, all criteria on the EVO25 Proposal Template must be implemented in high quality and with sufficient detail. Review the criteria for proposal vetting in the RUBRIC: EVO 2025 Proposals and make any necessary adjustments.
Phase 2: Lead moderators will be informed of provisionally accepted proposals on September 22, 2024 and participate in a five-week Moderator Professional Development (MOD PD)course. This is required for ALL moderators (first-time moderators and returning). Lead moderators must register for MOD PD, have notifications turned on, and stay abreast of developments regarding their co-moderators and the proposed EVO session. Please review the purpose, expected outcomes, and policy of MOD PD.
Phase 3: At the end of MOD PD, the proposed EVO sessions will be adjudicated for inclusion in the Call for Participation for EVO 2025.
EVO sessions will be offered from January 13 to February 16, 2025. In mid-February, moderators of EVO 2025 sessions will be invited to participate, free of charge in the two-day Best of EVO 2025 WebConference March 8-9, 2025 with live/synchronous presentations that will be recorded.
SPECIAL NOTES for returning EVO sessions
If you are joining a proposal for a returning EVO session, follow these steps:
Contact your lead moderator for important information and changes for EVO 2025.
Your lead moderator must submit your name and contact information to the EVO Coordination Team.
How to submit an EVO proposal (only for lead moderators)
If you, as a lead moderator, are interested in submitting a proposal for an EVO 2025 session, please read carefully and follow these steps diligently. Proposals that have not incorporated the specified procedures, may not qualify for acceptance. It is highly recommended that you and your co-moderators add important dates and due dates to your calendars.
Step 1: Make a copy of EVO25 Proposal Template Google Doc and share the link with your co-moderators as well as the EVO Coordinators(contact information below).
Step 2: Fill out and submit the Lead Moderator's Request to Access EVO 2025 PBworks Wiki for Proposals Formto request permission to join the EVO 2025 Proposals wiki as an editor of your proposal. A wiki page for your proposal will be created for you. An EVO Coordinator will contact you with the link to your proposal page.
Step 3:If you don't already have one, create a free PBworks account at https://my.pbworks.com/?p=create.You will need this in order to enter the EVO 2025 Proposals wiki and start your proposal.
NOTE: The following steps should be taken AFTER you as the lead moderator have completed and submitted the Google form.
c. If possible, add a message to explain who you are and state the title of your session as submitted on the form. Your request should be granted once we have verified your Google Form submission, usually within 24 hours.
d. You will receive access to a PBworks wiki page with the title of your proposal.
e. The proposal wiki is not for public access, so if you can see it, you have writer access at that point.
While waiting for approval to gain access to the proposals wiki, take a look at some examples of proposals accepted for EVO
sessions in prior years. They can provide good models for your proposal. When your request is approved, you'll be able to access
Step 5: Access the PBworks wiki page with the title for your session. It contains all items of the EVO 2025 Proposal Template.
Step 6:Save your page. Then copy/paste the information from your Google doc. Upload the pictures of your co-moderators to the wiki, put them on your page and resize them.
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